The Float PA will move throughout the organisation covering a vacant position or for Legal PA's who are on leave, key practice area knowledge – Litigation
Duties will include:
- Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
- File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
- Proactive client liaison including take messages, pass on information and deal with simple queries.
- Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
- Management and co-ordination of the Partners’ billing and financial requirements.
- Audio and copy typing of legal documentation and correspondence to a high standard.
- Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
- Assist with the bundling for hearings and trials.
- Organising conference calls on behalf of the fee earners in a timely fashion.
- Organising transport, accommodation and related documentation for international travel as required.
- Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
- Maintain CRM by updating InterAction and maintaining fee earner contact list.
- Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.
- Any additional ad hoc tasks as required.
- Be a role model and exemplify the firm's values.
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- Previous experience of being a float PA is desirable.
- Must possess organisation and prioritisation skills; and good attention to detail.
- Must be able to communicate effectively and build good relationships with clients and staff within the firm.
- Must work well as part of a team.
- Must be a competent, fast and accurate typist.
- Must be competent at producing legal documents to a high standard.
- Must be competent at restyling simple documents into house styles or client styles.
- Professional telephone manner and the ability to accurately record and pass on messages.
- Sound technical skills in the following areas:
- Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
- Minimum typing speed of 65 wpm with a good level of accuracy.
The Firm
Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services, energy & natural resources, life sciences and media.
Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues. We also work in a number of other jurisdictions through dedicated country teams.
Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.
Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.
Our network has more than 1,550 people working across 25 offices providing highly commercial advice based on an in-depth understanding of our clients' needs.
We operate across our offices in Amsterdam, Beijing, Belfast, Birmingham, Bologna, Brussels, Düsseldorf, Frankfurt, Hamburg, London, Luxembourg, Manchester, Munich, Milan, Paris, Rome, Shanghai, Turin, Venice and Silicon Valley.
In June 2019, Fieldfisher was awarded a 5 star ranking for client service by The Legal 500. It was one of only five firms in the top 25 list of UK-headquartered firms to receive 5 stars based on client feedback.
2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards. In 2017, we were named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards.
The firm was ranked in the list of top 20 most innovative law firms in Europe in the FT Innovative Lawyers Awards 2018.
Fieldfisher's Condor Alternative Legal Solutions won the award for ‘New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017. We also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.
Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role. |